The biggest functional change with the administrative offices is to move the primary entrance to be visible and accessible from the Gathering Area. Walking through the space from that entrance:
We don’t need a reception area inside the office, but we do have a “public” mail station, in effect, to which many visitors to the office will need access. Currently, that function is served by a four- or five-drawer lateral file. Next accessed by staff as well as others is the copy machine, which is a large floor-standing model.
That copier is most often used by the church receptionist, who needs quick access to it and to greeting visitors at the office front entrance.
It’s hoped that the room behind the reception station can be used in place of the current library as a frequent meeting place for groups of 8 to 10 people. This requires the accommodation of a table and chairs, as well as supplies storage and coffee preparation–and a door to the outside hall. We presume that the door between the offices and this room can be locked from inside the offices.
The private offices for pastors are shown on the current plan as being of different sizes; we have co-pastors, so there’s a logic in having them be the same size if that’s possible. However, meetings of up to four people tend to gravitate to Jill’s office, so if having that office larger makes a difference in accommodating those meetings, it can make sense for the offices to differ. Both pastors currently have U-shaped work surfaces, including a peninsula, as well as a small round conference table with four chairs. And lots of book shelves. Natural light, views, and visual and acoustical privacy are important for both of these roles.
The current plan shows an additional private office. We’d like to make that space part of an open office, which gives us more flexibility for evolution of staff and roles in the future. We assume we will do more detailed programming for that space, but envision it including workstations for the directors of Children’s and Youth Ministries, the church administrator, the financial administrator (and, often, a seminary intern); one or two additional touch-down spaces, too. Varying degrees of privacy are required, culminating with the financial administrator, who both works with confidential documents and is handicapped by distractions.
In a change to our previous thinking, we envision the less-frequent office-users having workspace in the office just east of the current room 106. This includes the Kids Hope coordinators (a job share currently), seminary interns (currently two), and the parish nurse. These roles are generally less interdependent on other church staff, as well as requiring less access to office time concurrently. Each needs personal storage; a conference table would allow them to have small meetings adjacent.
This rough sketch serves our current needs for the design process; many questions remain unanswered and will require more detailed programming–but will be more productive closer to actual construction. The Living Hope Design Team will update along the way; check back for updates to this description or additional posts at the LivingHopeRCA project blog.